Practice question
A notary sends the clerk one PDF per document but names the files only 1.pdf, 2.pdf, and 3.pdf. The dates and document designations appear nowhere in the filenames. Does correct file separation alone satisfy amended Section 2(d)?
- No; filenames must also contain the document’s short title or designation and the date of the notarial act, with party names if needed for unique identification.
- Yes, because any filename is sufficient.
- Yes, if the clerk can open the files.
- No, because PDFs are now forbidden.
- No, because all documents must be merged first.
Legal references
- A.M. No. 02-8-13-SC, 2004 Rules on Notarial Practice, Rules III, IV and VI, official collation pp. 1707–1716: https://elibrary.judiciary.gov.ph/assets/pdf/journals/Collation_and_Codification_of_SC_Issuance_DIGITAL.pdf
- A.M. No. 02-8-13-SC, March 4, 2025 Resolution, reproduced in OCA Circular 197-2025, pp. 1–4: https://oca.judiciary.gov.ph/wp-content/uploads/OCA-Circular-No.-197-2025.pdf
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